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Operations Aide I/II
Post Date: 02/07/2020
Close Date: 02/21/2020
Company:
Montana-Dakota Utilities Co.
400 N 4th St. Bismarck ND 58501
701-222-7719

Web Site: (new browser window will open)
https://jobs.mdu.com

Job Listing URL: (new browser window will open)
https://jobs.mdu.com/PositionDetail.aspx?ID=19610

Salary:
$30,000 - $49,999

Location:
Dickinson,ND

Job Description:
Responsible for placing safety as #1 priority in day to day work routine for self and others. Performs technical, administrative and clerical duties to support electric and/or gas department(s), Region/District Operations, Construction, Service, and Marketing. Primary duties include record keeping, document preparation and development, meeting coordination, GIS input/maintenance, MUP/CIS input/completion, accounting functions and special projects. Provide quality customer service and maintains good rapport to internal and external customers to resolve issues.

Requirements:
Minimum Qualifications:
Operations Aide I:
Must possess a working knowledge of office/business concepts at a level normally acquired through completion of a two-year degree in a business or office-related discipline and one year office related experience.

Operations Aide II:
Must meet qualifications of the Operations Aide I and possess in-depth knowledge of utility procedures/practices with three years related experience.

ESSENTIAL JOB FUNCTIONS
• Provides administrative support to the Region/District Operations, Electric, Gas, Construction, Service, and Marketing departments including GIS, CIS, MUP, JDE, DOT compliance, PCB compliance and accounting.
• Coordinates and processes paperwork pertaining to assigned area including new service line installation, daily reports, pre-engineering work, meter locations, construction reports, contractor invoices, maintenance, damage/repair reports and warehouse inventory and requisitioning. Creates orders in CIS for the installation and/or maintenance of the electric and gas distribution systems including material and property unit issues and corrections.
• Provides customer service, including assigning account distributions to invoices, preparing journal entries, reconciling various ledgers, generating orders on CIS, answering the switchboard, processing field collection payments, completing pending maintenance orders, address research, and processing mail returns and night box payments.
• Reviews daily reports associated with CIS. Checks for errors in order completions or errors in downloads made to JDE and makes necessary corrections in JDE.
• Communicates with a variety of internal and external customers, including gas and/or electric customers, contractors, builders, heating dealers, architects, engineers and employees.
• Acts as administrative and/or customer service liaison between customers, Region/District Office and General Office personnel and assists customers in the establishment of orders for new electric and gas lines and State Inspection Permits.
• May be responsible for maintaining office supplies, forms, calendars, back-up tapes, procedure manuals and emergency books.
• May be responsible to maintain emergency call-out lists and contacting customers regarding outages.
• Performs other tasks and special projects as assigned.

This position exists in various locations and specific duties will vary by location.
KEY SKILLS AND COMPENTENCIES
• Highly motivated self-starter with excellent interpersonal and communication skills in dealing with internal and external customers in a positive and effective manner.
• Advanced skills and knowledge of Microsoft Office applications, including Word, Excel, PowerPoint and Access.
• Ability to communicate effectively, both orally and in writing with internal and external customers.
• Strong organizational skills, attention to detain in composing, typing and proofing materials, as well as the ability to prioritize and complete multiple projects in a timely manner.
Additional Requirements
• May be required to provide after hour administrative assistance during emergencies.
• May be subject to substance abuse testing program.
• Subject to pre-employment drug testing and background checks.
• Required to maintain a valid driver’s license.
• Must be legally authorized to work in the United States, no sponsorships considered.


Contact Information:
Apply online at jobs.mdu.com
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