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Job Opportunities

Proposal Coordinator
Post Date: 09/22/2020
Close Date: 10/22/2020
4050 Garden View Dr, Suite 200

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Grand Forks, Bismarck, or Fargo

Job Description:
Advanced Engineering and Environmental Services, Inc. (AE2S) is an award-winning, specialized civil/environmental consulting engineering firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.

Great Culture and Spirit where Creativity is Fostered
Significant Opportunities to Grow and Advance
Core Values which Speak to the Heart of AE2S and its Employees
Large, Diverse, and Challenging Projects with the Latest Technology
Family-Friendly with Flexibility and Work-Life Balance

AE2S offers more than just competitive compensation and a best-in-class insurance package to our employees and families; our benefit plan is one of the richest plans currently in the marketplace today!

100-percent paid Family Health Insurance
100-percent paid Employee Dental and Vision Insurance
Discretionary Bonus Plan
Employee Stock Ownership Plan (ESOP)
Matching 401(k) Contributions with Discretionary Profit Sharing Contributions
Paid Time Off (PTO) Credits for Past Experience
Wellness Program

Proposal Coordinator
We are seeking a talented Proposal Coordinator to assist in research and content for proposals, proposal development, and production; maintain and update marketing materials and database; technical editing and writing; develop PowerPoint presentations and assist with rehearsal of presentations. In addition to proposal development, the Proposal Coordinator will support other marketing functions as part of a larger marketing team.

The perfect candidate has a desire to work at one of the following office locations:

Grand Forks, ND

Fargo, ND

Bismarck, ND

Bozeman, MT

Lehi, UT

Maple Grove, MN

Denver, CO


Proposals and Presentations

Monitor and report on RFPs and opportunity announcements.
Participate in the Go/No-Go Process relating to leads and RFPs.
Perform proposal writing, research, and data gathering.
Publish and enforce schedules, arranging meetings, and facilitating the submission and iteration of author input.
Prepare for and assist rehearsal of presentations, including the preparation of PowerPoint presentations and other supporting material.
Remain current on all ongoing client relations via PMs while providing Manager with updates.
Create graphics and perform photo editing for proposals and presentations.
Prepare and update resumes for all staff members.
Understand the marketing and business development process in Deltek Vision, have a full working knowledge of Deltek Vision info centers, and produce detailed queries and reports in the Deltek Vision system.

Data Management

Assist in maintaining a system for RFP tracking.
Review industry related opportunities and route appropriately.
Help maintain a central file of written materials, resumes, photographs, slides, etc. covering all proposals past and present. Help research and assemble written and visual background and exhibits on current projects.
Help maintain and manage company brand standards and quality control procedures in the proposal process.

Basic Qualifications
Bachelor’s degree in Communications, Marketing, Journalism, English, or related field required.
Proficient in Adobe InDesign, Illustrator, and Photoshop, as well as Microsoft Word, PowerPoint, and Excel.
4+ years’ experience.
Ability to be flexible, maintain a positive attitude, and work collaboratively to develop a team environment.
Excellent communication, interpersonal, and organizational skills.
Strong grammar, spelling, composition, and proofreading abilities. Job requires detail orientation and the ability to multi-task and work under the pressure of a deadline-driven environment to meet client needs.

Preferred Qualifications
Proficient with CRM (Deltek preferred)
Experience in an Architectural/Engineering/Construction firm

AE2S is an Equal Opportunity / Affirmative Action Employer

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