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Job Opportunities

Administrative Assistant
Post Date: 04/15/2021
Close Date: 05/31/2021
PO Box 6150, Dept 3140

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$30,000 - $49,999


Job Description:
Position Description & Details:
The Administrative Assistant for Computer Science provides administrative support to the chair of Computer Science; oversees and administers activities of the department’s administrative office including planning and organizing office duties for the Academic Assistant; financial compliance and management; communications for the department; office operations; payroll processing and reconciliations; work safely; and other duties as assigned. This position develops, implements, and monitors procedures and systems that provide productive and efficient operations while ensuring the department is in compliance with university and college administrative policies and procedures.

*Monitor and make judgments on the use of the Office Budget, departmental endowment funds, grant overhead, and other discretionary funds.
*Forecast expenditure rates and budgets.
*Compilation of monthly budget reports.
*Fund reconciliation.
*Processing of department A/R’s, A/P’s, and deposits.
*Assisting in the recruitment, hiring, onboarding, and separation of faculty, staff, graduate assistants, and other part-time employees.
*Processing of all payroll paperwork.
*Planning and organizing office duties for Academic Assistant and occasionally faculty.
*Assist with communications for the department, including webpage management.
*Helping with preparation of annual reports and surveys.
*Oversee department operational needs.
*Work safely.
*Other duties as assigned.

Work Schedule:
Monday thru Friday, 8am-5pm

Advertised Salary:

Applicant Materials Required:

NDSU offers a comprehensive benefits package with includes single or family health insurance coverage with premiums paid for by the university – with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

Please provide details within resume of how each of the minimum and/or preferred qualifications have been met. 

Minimum Qualifications:
*Associates degree with 2 years of directly related work experience, or 4 years directly related work experience.
*Experience managing an office.
*Organizational skills.
*Ability to multi-task.
*Proven experience in problem solving.
*Customer service oriented.
*Excellent verbal and written communication skills.
*Proficient in Microsoft Word, Excel, and Outlook.
*Ability to work independently and collaboratively.
*Bookkeeping/accounting experience, including experience working with accounting software.
*Strong interpersonal skills.
*Ability to prioritize duties and respond promptly to technical requests or ability to independently research and compile data.

Preferred Qualifications:
*6+ years directly related work experience.
*Supervisory experience.
*Bachelor’s degree in Business, Accounting, Finance, or other related major.

Contact Information:
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