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Administrative Assistant - Ext. Animal Science
Post Date: 04/29/2021
Close Date: 05/13/2021
PO Box 6150, Dept 3140

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$30,000 - $49,999


Job Description:
Position Description & Details: 
The Administrative Assistant provides specialised administrative support to all of the programs within the NDSU Department of Animal Sciences. The position also acts as the primary assistant to the department head. 

The wide range of responsibilities includes, but is not limited to the following: 

Perform departmental receptionist responsibilities including answering telephones and greeting customers
Perform administrative support duties including:
Day-to-day clerical tasks for departmental faculty, staff and students
Collect, distribute and coordinate shipments
Assist students with course registration and other related tasks
Provide support to the department head including scheduling, document preparation, ensuring university deadlines are met, and maintaining files
Website management and other public relations functions, including updating/redesigning and maintaining the department's website; evaluating incoming correspondence and distributing as approvpriate; updating social media
Review and recommend guidelines and procedures to ensure compliance with all NDSU, state, and federal policies
Perform other duties as assigned and necessary

Behavioral expectations include:
Work ethically, with integrity, and respect confidentiality.
Contribute to an environment of cooperative, supportive and positive working relationships with co-workers and clientele.
Promote a healthy work environment and support everyone's efforts to succeed. 
Resolve differences constructively. Use tact and courtesy at all times. 
Use effective time management. Be prompt in attendance for work and meetings and be fully engaged.
Exhibit positive attitude, image and personal motivation. Be professional at all times. 

Work Schedule: Full-time; 8am -5pm,  12 month

Advertised Salary: $40,000+/year

Applicant Materials Required: 
Cover letter, resume and names of three professional references required

NDSU offers a comprehensive benefits package with includes single or family health insurance coverage with premiums paid for by the university – with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

For consideration, please provide details within cover letter of how each of the minimum and/or preferred qualifications are met. 

Minimum Qualifications: 
*Minimum of 4 years directly related working experience
*Excellent written and oral communication skills
*Excellent organizational skills
*Experience using Digital meeting platforms
Proficiency with Microsoft Office Suite - Word, Excel, Powerpoint, Outlook, Adobe and the Internet
*Ability to work in a team setting and independently
*Ability to mangage mulitple projects and meet dealines

Preferred Qualifications:
*Bachelor's degree 
*Experience with Campus Connection/PeopleSoft
*Experience with website maintenance and/or website creation
*Knowledge of university policies and procedures
*Experience working with a diverse group of students, faculty and staff

Contact Information:
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